POSITION: SMS Coordinator
REPORTS TO: Compliance Manager
LOCATION: USVI Territory
AIRPORT: STT and STX
SUMMARY
Responsible for developing, implementing and managing the SMS Program and Safety culture for the safe operation at the airports and surroundings. Monitor safety operations, both airside and landside. Identify hazards risk, make safety risk assessments, and risk mitigation. Coordinate trainings, share safety data, communicate safety issues, and develop safety campaigns.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Manages and administers the airport Safety Management System Program (Safety Policy, Safety Risk Management, Safety Assurance and Safety Promotion), implements and constantly monitors it.
- Collects and documents data related to safety issues reported and identify risks such as accidents, incidents, near misses, and aircraft emergencies.
- Inspects both landside and airside areas of the airport, daily walks, and inspection in the Air Operations
- Promotes a safe operation and safety culture at the airport, both within the organization and with the airport community (safety talks, survey analysis, safety campaigns).
- Investigates and analyzes root cause from any incident, accident or identified Perform Safety Risk Assessments and respond to any confidential report received.
- Research best safety practices from other airports and FAA, ICAO and other civil aviation authorities, networking with other airport SMS managers and executive.
- Audits different areas around the airport, from ground service equipment to overall FAA Part 139 certification requirements.
- Analyze, interpret, and enforce laws, rules, regulations, policies, and
- Manages paperwork or electronic filing system, recording information, updating, or maintaining documents such as invoices, correspondence, or other
- Contributes to both vision and mission statement, to operate the airport with the high safety standards and a safe airport experience.
- Prepares monthly, quarterly, and annual reports for Board of Directors, of regulations compliance
- Disseminates safety data, corrective action plans and safety awareness
- Develop and maintain effective working relationships with internal and external
- Participates in preparing the annual budget to best adjust the needs of the SMS Program, safety campaigns, software, and consulting fees.
- Participates in meetings and
- Execute any other duties assigned by
QUALIFICATIONS
- Strong knowledge of FAA and civil aviation safety regulations, with the ability to analyze and interpret applicable laws, rules, and policies.
- Experience conducting safety inspections and audits across both airside and landside airport environments.
- Demonstrated ability to collect, assess, and respond to safety data including incidents, near misses, and hazard reports.
- Proficiency in conducting root cause analysis and developing Safety Risk Assessments (SRA) and risk mitigation strategies.
- Knowledge of safety reporting tools and safety data management systems.
- Excellent written and verbal communication skills, with the ability to present safety issues, prepare reports, and lead safety briefings or campaigns.
- Strong organizational skills with attention to documentation, recordkeeping, and reporting requirements.
- Proven ability to promote a proactive safety culture through training, outreach, and stakeholder engagement.
- Capable of developing safety awareness programs, internal safety communications, and managing safety promotional activities.
- Familiarity with budgeting processes and ability to recommend SMS program resources and software needs.
- Skilled in building effective relationships with internal teams, contractors, regulatory agencies, and the airport community.
Other Requirements:
- Ability to conduct physical inspections, including walking airport grounds and facilities (airside and landside).
- Must be able to pass all required background checks and maintain security clearance.
- Proficient in Microsoft Office Suite and SMS software platforms.
- Willingness to attend industry conferences, trainings, and professional development programs related to airport safety.
EDUCATION and/or EXPERIENCE
- Associate’s degree in Aviation Management, Safety Management, Occupational Health & Safety, or a related field.
- Minimum of 5 years of experience in airport operations, aviation safety, risk management, or a related compliance role.
- Experience with FAA Part 139 operations and SMS implementation preferred.
- Certification in Safety Management Systems, Occupational Safety, or equivalent credentials (e.g., Certified Safety Professional, Airport Certified Employee – ACE) is desirable.
- Familiarity with or use of safety management and reporting systems/software (e.g., VISION, AQD, SMS Pro, or equivalent) is preferred.
LANGUAGE SKILLS
Ability to read and comprehend instructions, short correspondence and memos. Ability to write simple and complex, technical correspondence. Ability to effectively present information and respond to questions from groups of managers (internal and external), customers and the general public.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid Driver’s License as a condition of employment.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle to feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and smell. The employee is occasionally required to sit. The employee must regularly lift and/or move 20 pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
WHAT OPTIONS YOU CAN EXPECT IN RETURN:
- Full-Time Salary Position
- Medical, Dental, and Vision benefits
- 401K with company match
- 19 Holiday, Paid Time Off, Sick Time
- Short Term Disability, Long Term Disability, Employee Assistance Program, Accidental Death
- Access to opportunities to expand your skill set and share your knowledge with others across the organization
- Company culture of promotions from within, with a start-up atmosphere allowing for varied career development
Avports is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
CONFIDENTIALITY STATEMENT
As a condition of employment, employees are required to maintain the confidentiality of all sensitive, proprietary, and/or confidential information they may have access to during the course of their work. This includes, but is not limited to, information regarding the organization’s operations, financial data, business strategies, client or customer information, and employee records.
Unauthorized disclosure or use of such information, whether intentional or accidental, is a serious violation of organizational policy and may result in disciplinary action, up to and including termination of employment. Employees are expected to adhere to all applicable confidentiality agreements, policies, and legal requirements at all times.
EEO DFWP
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